What personal information do we collect? 

The personal information collected when you join the newsletter or contact us include: 

• -  Name

• -  Email address

How is your information used? 

Ethical Paths uses the data collected to provide, maintain, protect and improve the overall quality of its services. Data collection is also meant to protect Ethical Paths and its users. Ethical Paths does not collect more data than is necessary to fulfil such purposes. 

In addition to creating contact profiles, Ethical Paths uses your data for the following purposes and for which you give your consent: 

a) Conference registrations: Contact profiles are processed to enable you to register for events organized by Ethical Paths and respond to your queries.  

b) New services: With the goal of improving services and based on the data given to Ethical Paths, Ethical Paths may send you additional information related to your current or future interests. 

c) Promotion and marketing: Ethical Paths may use your data to send you marketing communications that we believe may be of interest to you, including information about conferences, training opportunities, etc. 

d) Technical data: Ethical Paths may evaluate this data purely for statistical purposes and only in an anonymized form, in order to optimize Ethical Paths’s website and increase user-friendliness, efficiency and safety. Ethical Paths may in particular use technical data to measure the success of marketing campaigns, compile statistics about website usage and response rates, and use aggregated personal data. 

e) Other purposes: Ethical Paths may use your data as Ethical Paths believes to be necessary or appropriate: (i) under applicable law, including laws outside your country of residence; (ii) to comply with legal process; (iii) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (iv) to enforce Ethical Paths’s terms and conditions; (v) to protect Ethical Paths’s operations; and (vi) to protect Ethical Paths’s rights, privacy, safety or property, you or others.

Examples of processing activities 

Processing is necessary for us to meet our legitimate interests as a provider of certain services, including: 

1. The maintenance of our mailing database, and delivery of services we provide to attendees at our conferences, 

• General administration for maintaining our mailing database 

• Corresponding with members in respect of the delivery of our services within the terms of our conditions 

• Independent review of abstracts submitted for conferences and papers submitted for consideration for publication. 

• Providing customers with relevant news and updates which may be of interest to them

2. Consent 

• Providing attendees of our conferences with relevant news and updates, marketing and other information. 

 Transfer and communication of data 

You hereby agree and give your consent to Ethical Paths to transfer and communicate your data as follows: 

Electronic transfer of data 

If you visit Ethical Paths’s website your data will be transported via an open publicly accessible network. This involves notably the risk that your data may be intercepted and read by third parties, allowing such third parties to infer an already existing or future relationship between you and Ethical Paths. 

Furthermore, you are notified that information you transmit or allow to be transmitted to you by Ethical Paths via an electronic medium, in particular via e-mail, SMS, etc. are usually unencrypted and therefore neither confidential nor secure. Even in the event of an encrypted transmission, sender and recipient remain unencrypted in each case. Third parties may therefore be able to infer an existing or future relationship between you and Ethical Paths. 

How long do we retain personal information? 

The periods for which we retain personal information depends on the purpose for which the information was obtained but, in general terms, we will retain personal data for so long as required, or as may be required for record keeping and legal claims purposes. 

Where do we store personal information? 

The contact profiles that Ethical Paths maintains are stored in a cloud-based central database at a third-party provider’s location. 


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Your rights where we are processing your information 

• Access to your information – you have the right to request a copy of the personal information about you that we hold. If you would like a copy of some or all of your personal information, please email or write to us at the address shown below. 

• Correcting your information - we want to make sure that your personal information is accurate, complete, and up to date, and so you may ask us to correct any personal information about you that you believe does not meet these standards. 

• Deletion of your information (Under certain conditions) – you have the right to ask us to anonymize personal information about you where:

- you consider that we no longer require the information for the purposes for which it was obtained 

- we are using that information with your consent and you have withdrawn your consent, see ‘withdrawing consent to using your information’ below. 

• Withdrawing consent using your information - where we use your personal information with your consent, you may withdraw that consent at any time, and we will stop using your personal information for the purpose(s) for which consent was given. 

Please contact our Data Protection Officer provided in the “contact information” below if you wish to exercise any of these. 

Security and organizational measures 

To ensure the safety of your data on Ethical Paths systems, Ethical Paths has implemented appropriate technical, administrative, physical and organizational measures to protect your personal data from loss, destruction, unauthorized access, accidental or unlawful disclosure and manipulation. These measures are subject to continuous development in accordance with technological progress and are periodically reviewed to comply with all applicable privacy laws. However, we cannot and do not guarantee the security of your personal data and therefore cannot assume any liability in this respect. 

Only authorized Ethical Paths staff have access to your personal data. All Ethical Paths staff who have access to your personal data are required to adhere to the staff confidentiality regulations.